Quick answer: Before requesting a bulk gift quote, prepare seven essentials: occasion, recipient count, age or audience, delivered budget per piece, theme, delivery postcode and required date. Then confirm the sample or design, exact inclusions, personalisation spellings, applicable tax, packing, dispatch plan and spare quantity in writing.
Send MoldMagik your custom-order brief or start the enquiry on WhatsApp.
Bulk gifting can involve birthdays, schools, company events, workshops, weddings, family celebrations or client programmes. The risk is rarely just choosing the wrong item. Most problems come from unclear counts, late artwork, missing inclusions, spelling errors or a delivery date that was never confirmed.
The complete bulk gift brief
| Detail | What to provide | Why it matters |
|---|---|---|
| Occasion | Birthday, school, corporate, workshop or family event | Guides theme and packing |
| Recipients | Exact count plus age or audience groups | Prevents unsuitable one-size selection |
| Budget | Maximum delivered cost per gift | Includes packing, tax and transport |
| Location | City, postcode and venue access | Affects delivery planning |
| Date | Event date and earlier required-by date | Allows checking before distribution |
| Customisation | Theme, names, colours, labels and message | Controls approval and production |
Step-by-step ordering checklist
1. Define who receives a gift
Count individuals, children or family units according to the distribution plan. For mixed ages, separate the groups instead of forcing one design to suit everyone.
2. Set the delivered budget
Include the gift, accessories, paint or brush if required, personalisation, packing, applicable tax and delivery. Ask for a per-piece and total figure.
3. Choose the format
Decide whether recipients receive a completed decorative gift, an activity to make later or a live event kit. Each format needs different packing and instructions.
4. Confirm age and safety requirements
For children, provide the youngest age and supervision plan. Schools and companies should also apply their own safety and venue policies.
5. Approve themes and substitutions
List preferred themes and acceptable alternatives. A mixed assortment should have similar size, value and complexity.
6. Request a clear contents list
Confirm every included component. Do not assume colours, brushes, instructions or individual packing from photographs alone.
7. Review a sample or final design
When the order requires custom labels or artwork, approve the final spelling, colours, dimensions and placement in writing.
8. Freeze the quantity
Set a date after which count changes may affect price or delivery. Add a planned spare quantity before production rather than relying on last-minute additions.
9. Confirm invoice and GST needs
Provide the billing name, address, GSTIN if applicable, purchase-order information and contact person before the invoice is prepared.
10. Confirm production and dispatch milestones
Ask when design approval, preparation, quality checking, packing and dispatch are expected. Keep the required-by date earlier than the event where possible.
11. Plan delivery access
Share the postcode, phone number, working hours, security rules, loading restrictions and a backup recipient for schools, offices or venues.
12. Inspect before distribution
Count cartons and sample packs soon after delivery. Report any issue promptly with clear photographs and order references.
How many spare gifts should you order?
A practical starting buffer is about 5–10%, depending on how fixed the guest list is and whether replacements can be produced quickly. Spares can cover last-minute guests, transit damage, spelling corrections and distribution errors. Keep neutral unpersonalised extras when individual names may change.
Personalisation proof checklist
- Event, school or company name is exactly correct.
- All recipient names use one approved spelling list.
- Date format cannot be misunderstood.
- Brand colours and artwork are authorised.
- Message punctuation and line breaks are approved.
- Design dimensions and placement are understood.
- Theme substitutions are listed.
Packing and labelling checklist
- Individual versus grouped packing is specified.
- Age or difficulty levels use different label colours.
- Names are visible without opening every pack.
- Care and safety instructions are included where needed.
- Cartons are labelled by group, table, class or department.
- Wet or paintable items have a separate event handling plan.
Use this WhatsApp enquiry template
Hello MoldMagik, I need [quantity] gifts for [occasion] on [date] in [city/postcode]. Recipients are [age/audience]. My delivered budget is ₹[amount] per piece. Preferred theme is [theme], with [personalisation and packing]. Please confirm suitable options, exact inclusions, total price, applicable tax and delivery timeline.
Guides for different bulk orders
- Birthday return gifts under ₹100
- First-birthday return gifts
- School prizes under ₹500
- Bulk art activity kits for schools and camps
- Corporate family-day activities
- Desk décor gifts under ₹500
Request a MoldMagik bulk quote
Use the custom and bulk order page, WhatsApp +91 96677 26097 or email hello@moldmagik.com. Include the full brief in one message so suitable options can be compared accurately.
Safety and product care
The organiser must review all products for recipient age, allergies, supervision and venue rules. Keep paint, magnets and small accessories away from children who may mouth items. Decorative plaster pieces are for dry indoor display; they are not food-safe, waterproof or suitable for open flames.
Frequently asked questions
What is the minimum bulk order quantity?
Minimums can vary by item, customisation and packing. Share the required quantity and ask for the available options.
Can names or logos be added?
Personalised names, labels or approved branding may be possible depending on the product and timeline. Final artwork must be confirmed before production.
Does a bulk quote include delivery and GST?
Ask for a written breakdown showing the product, packing, personalisation, applicable tax and delivery so there is no ambiguity.
Can the order include different designs?
A mixed assortment may be possible. Confirm the design list, quantities and rules for any substitutions before approval.